TEMPORARY SERVICES PROCEDURE
The purpose of this procedure is to provide the University with a process to acquire temporary services to perform work otherwise performed by regularly assigned staff.
All Mountaineer Temp and casual positions, are covered under this policy.
On occasion, the University needs to supplement or replenish its staff for short periods of time in order to accomplish specific tasks. Examples of this need may include unforeseen absences, vacation coverage for regular staff, or temporary increases in workloads. In such circumstances requests for temporary staff will be routed through the Employment Unit in the Division of Human Resources. The Employment Unit will first attempt to fill the job with a Mountaineer Temp.
When the need arises for temporary or casual positions, the requesting department will contact the Employment Unit, explain the need, and provide a statement of the qualifications required for the position. The Employment Unit will then review the available staff from Mountaineer Temps to seek a match to the qualifications provided. If a suitable match is found the Employment Unit will coordinate placement and provision of service to the requesting department.
If the Mountaineer Temps program is unable to provide the requested services, the Employment Unit will attempt to provide the desired services through a private outside vendor. The Employment Unit will use valid statewide contracts to fill the requested service.
Departments may not directly contact those outside vendors. Procurement Services will audit all invoices for these services and reject payment for those invoices which do not have specific, prior approval from the Employment Unit.
Before new persons are hired for part-time or full-time summer employment, classified employees who are employed in less than twelve-month positions and who meet the minimum qualifications of a position will be given an opportunity to accept part-time or full-time summer positions.
RESPONSIBILITY FOR IMPLEMENTATION:
It is the responsibility of the Dean/Director/Department head to implement and maintain this procedure within their college, department or unit.
The Employment Unit and Classification and Compensation Unit in the Division of Human Resources at 293-5700 extension 3 and 293-5700 extension 6, respectively, are available to answer questions or provide additional information regarding this procedure.
EFFECTIVE DATE: August 1, 1999; Revised April 30, 2003